Short answer: Sam Nadler says the five-minute form asks what each team completed yesterday, today's priorities and any immediate blockers; AI summarizes all forms, blockers first, and posts to a Slack channel around 8AM Pacific.
Watch this answer from Episode 7 (starts at 3:10) · Episode 7 notes and transcript
From Episode 7: How Daily Check-Ins Fix Remote Work, starting at 3:10.
Sam Nadler [3:09]: But what I'm gonna present is something, literally, I built in the last week, launched, on Monday, already made some improvements from feedback from our team, iterated and have a, v two out. So let me give a little bit of context. After operating Ryz Labs for four years now, both you and I have a lot of different teams that we need to engage with and communicate with. One practice we developed quite some time ago was that they fill out kind of a very quick five minute form. It says essentially a digital stand up where, there's really three questions. One is, what did they complete yesterday? What are their priorities for today? And are there any blockers, immediate blockers? But the there's really two goals with this form. One is to have our individual teams really think about, even if it's a quick five minutes, what is the biggest priority for today, and that we can see that. And then number two is they can communicate any blockers immediately. They don't have to wait for a time where, we're in a meeting to bring it up. If there's something that's blocking their progress for that day, I get it first thing in the morning. Over time, our teams grew, and it, somewhat became challenging for us to read eight, nine, 10 of these forms on a daily basis. So I said, why can't we just have AI summarize this and post to a Slack channel?
Sam Nadler [4:40]: And that's essentially what I built, was a little tool. So instead of using a Google Form or Typeform, I vibe coded and replicated the form. And then I, basically have a job that summarizes all the forms, and post to a Slack channel for you and I. So, it kind of takes the most important things, and, part of my prompt structure for the summary was to highlight the blockers first because in many ways, that's the most important thing. And now, I don't have to read every single form. It still gets post to their original Slack channel so that if I do wanna dive into a specific form, I can easily. But, I now instead of having to read every single one, I get a summarized form, and, hopefully, it keeps me more up to date faster. Obviously, a super innovative name, daily check-in. As you can see, it's a really simple form. I had one question, which is energy team level optional if they don't wanna report that.
Sam Nadler [5:44]: As you can see, they fill it out, and every I can jump into you know, I don't it's not my plan to come to this web app to see their individual responses, but you can see when they filled it out. It has everything that's going on for that team, recently completed, current priorities. But the real feature here is I get this AI summary, and this AI summary automatically posts to a Slack channel for you and I at a little after 10AM central, 8AM Pacific. And I can always go back to I have, like, the historical check ins. We launched this week, so, it doesn't go back too far. But if I select the date, I can always have them here. And I get some metrics. There, I would say, is a light correlation for the really diligent teams who are on top of this versus the ones who sometimes forget on who's completing, what they need to do during the day. It's not perfectly correlated, but I do have some metrics here on, which teams, how often they're doing it on time, their completion rate. And then team management here, if a new team comes on board, I can add the team.
